How to declutter your office space
When you are working in an office, you probably have more items than you need to. That is how you create clutter without even realizing it. Before you know it, you are surrounded by the piles of things that are bothering you. For this reason, it is time to declutter your office space. You need a clean office in order to work well and more efficiently. No one can function properly when they spend eight hours working under piles of paper and other office supplies. That is why, either call office movers Baltimore and move to another office or get ready to clean the mess.
Reasons to declutter your office space
Cleaning is never fun and it is quite reasonable that you do not want to do it. However, here are some reasons to declutter your office space.
- Increase your productivity – as you might have noticed already, but trying to find something among piles and piles of paper is not only annoying but makes dealing with stress difficult as well. You are wasting your energy and time looking for things. Once your concertation is broken, it is hard to focus again.
- Keep your sanity – already mentioned concertation and focus are extremely important to maintain during your office hours. Clutter will affect your efficiency and you will not be able to work well.
- Representing your brand – your clients will lose trust in your competence if they see your cluttered office. A clean office will send a positive picture to your future clients.
Make a plan
The first step is to make a plan for a move or for decluttering your office space. If you are not working alone, then you should talk to your colleagues. Together, come up with a plan that works for everyone. It would be smart if you all divided tasks among yourselves. You have several options you can choose from. First, you can get rid of everything and then slowly add items that you need. If this is not practical for your office, then you can take the other approach. You can start decluttering by sections. Whatever you choose, make sure you organize the items back based on practicality. Place all the items you use frequently in the top drawers, have several cup holders on your table, and so on.
Sort your items
You cannot throw everything in the trash. For this reason, you should decide what to keep, what to recycle, and eventually what to throw away. When you make this choice, you also cannot bring everything back to your office. That is why you should find a storage unit for your office items. Search for moving and storage Baltimore to see what companies offer these days. Then, read all the reviews about several companies so you can see whether they are reliable or not. In addition to this, make sure to visit storage units before renting one. Some companies might promise a good storage unit but rent one that is not in good condition. Since you will store your important documents, it is important to find the best unit for them. If a storage unit is dusty and filled with mold, this will cause damage to your documents.
Organize your cables
Since you probably have several computers at your office, phones, modems, and so on, they all have so many cables. This also creates clutter at your office. For this reason, you should find a way to organize them as well. The best solution is to call someone from the IT sector and have them organize your cables. If you do not know how to do it, you might end up doing more harm than good. However, if you feel like you possess adequate skills, then label every cable. This will help you to find the right one when one of the electronics does not work properly. For all the cables you do not currently need or use, take a shoebox and store them in one.
Digitalize your documents when you declutter your office space
As you are working in an office, your clutter is probably made mostly out of documents, business cards, notes, reports, and so on. You can digitalize your documents now, and save up physical space in your office. The physical copies you can keep in your storage unit. Today, there are many apps available on your phone that you can use for scanning the documents. If you have piles and piles of documents, ask for help. Scanning documents with your phone is quite easy and you will finish it relatively quickly. In addition to this, make sure to organize your scanned versions as well so you can find them quickly when you need them. As for business cards, take pictures of the ones you need, the others throw away.
Take a photo
Maybe you are not sure whether you did a good job. For this reason, you should take a photo before and after you declutter your office space. You will be surprised at the change. When you have physical proof of how you changed your office, you will feel more satisfied with yourself. In addition to this, these photos might serve as an encouragement to keep your office clutter-free. Every once in a while, take another photo so you can objectively see if your office is cluttered again. Maybe only some sections of your office will need to be cleaned up.
Develop organizational habits so you do not need to declutter your office again
It is pointless to declutter your office space only to make a mess after a couple of weeks. For this reason, you need to develop strong organizational habits so this will not happen again. For example, talk to your colleagues and clean the office every month. Scan the new documents, throw away items you no longer use, and so on. Finally, after you can declutter your office space, remember to keep your office clean.